Job title: Speaker Manager
Company: Innovations Group
Job description: Responsibilities:Speaker Coordination & LiaisonCollaborate with clients to identify confirmed event speakers based on agenda requirements.Act as the main point of contact for all speaker communications from initial outreach to post-event follow-up.Coordinate the collection and verification of all required speaker documentation (bio, headshot, passport copy, presentation decks, etc.).Maintain an up-to-date speaker database and manage relevant speaker tracking tools or platforms.Travel & Logistics ManagementCoordinate with travel agents or internal logistics teams to book speaker flights, accommodation, ground transfers, and visa arrangements as required.Collect and manage travel details including arrival/departure times and special requirements (dietary needs, mobility assistance, etc.).Monitor and manage speaker flight schedules, including changes and delays, providing timely updates to the operations team.Speaker Permit & DocumentationWork closely with the venue team to submit all collected documentation for obtaining speaker permits or approvals (where applicable).Ensure compliance with local regulations related to foreign speakers and public appearances.Maintain a checklist and tracking system for document collection and submission deadlines.Prepare speaker welcome kit and share across with all speakersAccommodation & Rooming List ManagementCoordinate hotel accommodation for all confirmed speakers in line with event policy or speaker entitlement.Maintain and regularly update the rooming list in collaboration with the hospitality team and venue.Handle any special requests or changes related to accommodation or amenities.Onsite Speaker ManagementWelcome and register speakers upon arrival; ensure they are well-informed about event schedules, venue layout, and session timings.Provide onsite assistance such as escorting speakers to sessions, tech rehearsals, green room coordination, and AV support.Manage speakers onsite and keep them updated on the changes in agenda, speaker absences, or emergency arrangements smoothly and discreetly.Session Preparation & Tech ChecksCoordinate with the production and content teams to schedule and conduct speaker briefings or tech checks in advance.Ensure all speaker presentations are collected, formatted as required, and handed over to the AV team in a timely manner.Troubleshoot speaker queries regarding format, platform usage (for hybrid/virtual events), or session timing.Post-Event ActivitiesCoordinate the collection of feedback from speakers.Assist with honorarium payments (if applicable) and post-event thank-you notes or certificates.Archive speaker materials and maintain records for future reference.Required SkillsBachelor’s degree3–5 years of experience in speaker management, conference coordination, or event logistics.Strong interpersonal and communication skills, both written and verbal.Experience in working with international speakers and stakeholders is preferred.Excellent organizational skills and the ability to manage multiple priorities under tight deadlines.High attention to detail, with a service-driven mindset.Can cope in stressful environmentProficiency in Microsoft Office Suite and event management tools (e.g., Excel, Cvent, etc.).Willingness to travel and work flexible hours during event periods.
Expected salary: 15000 – 20000 per month
Location: Dubai
Job date: Sun, 13 Jul 2025 04:15:07 GMT
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Speaker Manager
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