Examjobresult

Office Coordinator


Job title: Office Coordinator

Company: Reliance HR Consultancy

Job description: Heavy equipment rental industry and confident managing both front-desk responsibilities and backend compliance/admin duties.Customer & Rental Coordination:

\
  • Handle incoming and outgoing calls with existing and potential customers to confirm equipment availability, share pricing, and provide rental terms.
  • Follow up with customers for service feedback, rental extensions, and pending documentation.
  • Prepare rental quotes, agreements, and coordinate dispatch with the logistics team.
  • Maintain accurate rental records and logs in the system.
  • Serve as the main point of contact for internal staff, customers, and vendors, ensuring clear and timely communication.
  • Coordinate rental agreements, quotes, purchase orders, work orders, and billing documentation.
  • Maintain accurate records of equipment inventory, availability, and job assignments.
  • Schedule and confirm deliveries, pickups, and service appointments in coordination with the operations and dispatch teams.
  • Support the accounting team with invoicing, payment tracking, and basic bookkeeping tasks.
  • Assist with onboarding documentation and safety compliance files.
  • Answer and direct phone calls, emails, and walk-in customer inquiries.
  • Register new vendors and update supplier databases with all required documentation.
  • Coordinate vendor communications for services, materials, or outsourced repairs.
  • Manage and track RTA (Roads & Transport Authority) registration and renewals for rental equipment and company vehicles.
  • Handle insurance applications and renewals for vehicles and heavy equipment.
  • Apply for or renew Traches and other municipality permits related to operating equipment on job sites.
  • Maintain compliance with local regulatory bodies related to transportation and construction equipment.

General Office Duties:

  • Schedule and coordinate meetings between internal teams, customers, or external partners.
  • Track and renew any required certifications, inspections, and operational licenses.
  • Maintain an organized filing system (both digital and paper) for contracts, permits, and legal documents.

Salary AED 4000 + Standard benefits as per UAE law

Expected salary: 4000 per month

Location: Dubai

Job date: Sat, 03 May 2025 02:49:40 GMT

Apply for the job now!