Job title: Office Administrator | Commodity Trading
Company: Imperium Commodity Search
Job description: Imperium Commodity Search is confidentially retained by this progressively expanding Agricultural Trading business to strengthen the office team in support as they grow. They are seeking a detail-oriented and organized Office Administrator who will also manage data entry and documentation tasks.The ideal candidate will handle administrative tasks, documentation processes, data entry, and record-keeping to ensure smooth operations and regulatory compliance in support of the vital operational functions in a dynamic trading environment.You will be carrying out the following:Office Administration:
- Oversee general office operations and ensure the office environment is well-organized.
- Manage office supplies inventory, place orders as needed, and coordinate maintenance requests.
- Schedule meetings, manage calendars, and support internal communication among departments.
- Arrange business trips for senior staff, provide support during travel, and coordinate meetings.
- Assist senior management with administrative tasks.
Data Entry & MIS Management:
- Enter and update data accurately in the Management Information System (MIS) and other company databases.
- Maintain and update records for transactions, customer data, and documentation statuses.
- Generate reports as required for various teams, ensuring data accuracy and completeness.
- Cross functional collaboration with finance and execution teams, ensure MIS systems are up to date.
Documentation & Record Keeping:
- Handle document collection, preparation, and filing, ensuring timely delivery to banks and partner companies.
- Organize and maintain hard and digital copies of contracts, invoices, bank documents, and other essential records.
- Track the status of documents, ensure proper archiving, and adhere to document retention policies.
Communication & Coordination:
- Coordinate with banks, customers, and vendors regarding document processing and delivery schedules.
- Communicate with internal teams to align on documentation requirements and deadlines.
Other Duties:
- Assist with basic tasks, such as invoice management and expense tracking.
- Support ad-hoc projects and tasks assigned by management to enhance office operations.
We would love to speak to you if you have:
- Diploma or Bachelor’s degree.
- Proven experience in an administrative role, preferably with data entry and documentation experience.
- Strong attention to detail, organizational, and multitasking skills.
- Familiarity with Microsoft Office Suite and data management software.
- Experience of Commodity Trading Operations
- Good communication skills and the ability to work independently.
- Fluency in English and Russian
- Exceptionally professional and polished appearance.
- Valid driver’s license – preferred but not required.
To arrange a confidential discussion around this opportunity, please contact Zuzana Zvolenská:
Email:
Expected salary: 10000 per month
Location: Dubai
Job date: Sat, 31 May 2025 04:05:05 GMT
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