Job title: Executive Assistant- Must be in the UAE
Company: Tiger Recruitment
Job description: Dubai, UAE SALARY: 10,000 AED – 15,000 AED PER: Month TERM: PermanentWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives in a dynamic and fast-paced environment. The ideal candidate will have excellent communication skills, a high level of discretion, and the ability to manage multiple tasks efficiently. This role requires a strategic thinker who can anticipate the needs of the executives and ensure seamless business operations.Key Responsibilities:
- Administrative Support: Manage and maintain executives’ schedules, including meetings, appointments, travel arrangements, and events. Handle day-to-day administrative tasks, including email management, phone calls, and correspondence.
- Meeting Coordination: Prepare agendas, materials, and presentations for meetings. Attend meetings to take detailed minutes, track action items, and ensure follow-up.
- Travel Management: Organize and coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries. Ensure all logistics are managed smoothly.
- Communication: Serve as the primary point of contact between executives and internal/external stakeholders. Handle confidential information with integrity and professionalism.
- Project Management: Assist in the planning and execution of projects, coordinating with various departments to ensure timely delivery of tasks. Follow up on project deadlines and deliverables.
- Document Management: Prepare, review, and edit documents, reports, and presentations. Organize and maintain filing systems, both electronic and physical.
- Office Management: Monitor office supplies and coordinate with vendors for procurement. Assist with event planning for team gatherings, meetings, and other corporate events.
- Budgeting & Expense Reporting: Track and manage expense reports, budgets, and invoices. Reconcile receipts and ensure compliance with company policies.
- Research & Analysis: Conduct research as required to support decision-making. Provide data analysis and generate reports on specific projects or initiatives.
Qualifications:
- Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably supporting C-level executives.
- Education: Bachelor’s degree in Business Administration, Management, or a related field is preferred.
- Skills:
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills in English (knowledge of Arabic is an advantage).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Flexibility to adapt to changing priorities and handle multiple projects simultaneously.
Preferred Qualifications:
- Experience in multinational companies or in the UAE market.
- Knowledge of office management systems and procedures.
- Familiarity with travel booking platforms and expense management software.
Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Expected salary: 10000 – 15000 per month
Location: United Arab Emirates
Job date: Sat, 19 Oct 2024 04:05:43 GMT
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