Job title: Executive Assistant
Company: MILELE MOTORS FZE
Job description: Company OverviewMilele Motors is a dynamic and forward-thinking organization dedicated to innovation and excellence in the automotive industry, specializing in the importing and exporting of cars. We pride ourselves on fostering a collaborative and supportive work environment, where every team member is valued and encouraged to grow professionally.Position: Executive Assistant to C-Level ExecutivesWe are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to our C-level executives. The ideal candidate will have a proven track record in managing executive schedules, correspondence, and various administrative tasks. This role requires exceptional organizational abilities, attention to detail, and the capacity to handle sensitive information with utmost confidentiality.Key Responsibilities
- Email Management: Monitor and manage email correspondence, prioritizing and responding to messages on behalf of the executive team.
- Calendar Management: Manage executive calendars, scheduling meetings, appointments, and conference calls to optimize time management.
- Activity Coordination: Coordinate and prioritize daily activities, ensuring efficient use of executive time.
- Meeting Preparation: Anticipate and prepare materials, agendas, and briefing documents for upcoming meetings.
- Report Preparation: Prepare and compile reports, presentations, and financial data for executive review. Collect, analyze, and summarize data to create reports, charts, and graphs.
- Data Verification: Ensure accuracy and completeness of reports by verifying data sources and conducting quality checks.
- Collaboration: Collaborate with relevant departments to gather necessary information for reporting purposes.
- Operational Support: Assist with operational tasks, including project coordination, budget tracking, and resource allocation.
- Event Coordination: Coordinate meetings, conferences, and travel arrangements for the executive team.
- Liaison Role: Act as a liaison between executives and internal/external stakeholders, handling inquiries and requests promptly.
- Document Management: Draft and proofread correspondence, reports, and other documents. Maintain confidential and sensitive information with discretion and integrity.
- Process Improvement: Create and update organizational charts, process flows, and operational procedures as needed.
- Research and Analysis: Conduct research, collect data, and provide analysis to support decision-making processes. Prepare and present findings, recommendations, and progress reports to the executive team.
Requirements and Skills Proven work experience as an Executive Assistant, Personal Assistant, or in a similar role.
At least 4 years of experience working with reputed companies in Dubai, Pakistan, or globally.
Excellent MS Office knowledge (Word, Excel, PowerPoint, Outlook). project management software, and communication tools.
Experience with ERP systems, NetSuite, and Oracle.
Outstanding organizational and time management skills.
Exceptional verbal and written communication skills.
Strong discretion and confidentiality.
Minimum Bachelor’s degree in Business Administration (BBA) from a recognized university.Benefits
Competitive salary: 7000 AED to 8000 AED.
Health insurance.
Professional development opportunities.
Friendly and collaborative work environment.
Expected salary: 7000 – 8000 per month
Location: Dubai
Job date: Fri, 26 Jul 2024 22:39:54 GMT
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