Job title: AO5 Executive Support Officer
Company: Randstad
Job description: Randstad is currently partnering with a State Government client in recruiting for an AO5 Executive Support Officer. The current contract is 3 months with the potential for further extension. The hourly rate for this position is $62.67.
Your duties in the role include, but are not limited to;
- Oversight and monitoring of effective time management practices for the Assistant Director-General including the coordination and arranging diary appointments, meetings and conferences, prioritising correspondence, preventing unnecessary interruptions and screening telephone calls, and receiving visitors and delegations
- Perform secretariat functions for meetings chaired by the Assistant Director-General including preparing agendas, papers and minutes.
- Oversee, coordinate and prepare as necessary a range of written documentation including confidential correspondence, agendas, reports, briefing papers, publications and presentations for the branch in response to Ministerial, departmental, divisional and external requests in a timely and accurate manner.
- Oversee the analysis of incoming correspondence, allocating to relevant Executive Directors where appropriate, and providing advice on required action while ensuring deadlines and timeframes are met.
- Oversee and coordinate the flow of correspondence throughout the branch, including distribution, receipting and tracking, to ensure the efficient and timely preparation of departmental briefs and responses.
- Facilitate the administrative operations of the office, including the coordination of travel arrangements, exercising assigned financial, purchasing and administrative authorities.
What will you need to be successful in this role
- Experience in an executive support/executive assistant position is ESSENTIAL
- High level of motivation with the right skills and aptitude to provide professional support in a dynamic office environment
- Proactivity in anticipating the needs of senior executives, accountability, ability to apply sound judgement and make reasonable decisions
- Prioritisation skills; respond to competing and often urgent requests in a professional and efficient manner, while maintaining high work standards and accuracy
- Ability to build cooperation and overcome barriers to information sharing, communication and collaboration
- Confident with, and able to support others to use, digital systems and tools such as the Microsoft suite and web-based communication and collaboration tools effectively and efficiently
- Discretion and handling of confidential and sensitive information appropriately.
Why work with Randstad?
We value our contractors. So in addition to the benefits from your new employer, we can also offer you…
- A dedicated consultant as a point of contact
- Discounts at retailers like David Jones, Myer & JB HiFi, Rebel Sport, Woolworths, Hoyts cinemas and many more.
- A free Employee Assistance Program which will provide you your family with access to professional support services
- Access to your payslips at the click of a button via our MyRandstad App
- A weekly pay cycle which gives you access to your wages sooner rather than later.
What now
Are you ready to take the next step in your career in government? If you meet the essential criteria and have the required experience listed above apply now! We would love to hear from you.
Note, unfortunately due to a high volume of interest in these roles only shortlisted candidates will be contacted.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
Skills
state government, short term contract, brisbane based, AO5 admin, executive support
Education
Secondary School/High School
Expected salary: $63.67 per hour
Location: Brisbane, QLD
Job date: Sat, 16 Mar 2024 06:45:33 GMT
Apply for the job now!