ADMINISTRATIVE SUPPORT SPECIALIST

Job title: ADMINISTRATIVE SUPPORT SPECIALIST

Company: Federal government of the United States

Job description: SummaryDefense Finance and Accounting Services (DFAS) mission is to lead the DoD in finance and accounting by ensuring the delivery of efficient, exceptional quality pay and financial information.The duty station of these positions will be assigned at the time of a job offer, and pay will be set in accordance with the duty station. Any on-site requirements will be determined by the duty station assigned upon selection.Overview

• Accepting applications

Open & closing dates01/24/2025 to 02/07/2025Salary$52,132 – $82,897 per yearPay scale & gradeGS 7 – 9Location1 vacancy in the following location:Remote jobNoTelework eligibleYes—as determined by the agency policy.Travel Required25% or less – You may be expected to travel for this position.Relocation expenses reimbursedNoAppointment typePermanentWork scheduleFull-timeServiceCompetitivePromotion potential9Job family (Series)Supervisory statusNoSecurity clearanceDrug testNoPosition sensitivity and riskTrust determination processFinancial disclosureBargaining unit statusAnnouncement numberD-DFAS-12671151-25Control number829252900This job is open toClarification from the agencyAll U.S. CitizensDuties

• Serves as an Administrative Support Specialist with responsibility for providing a variety of support services/functions to the Defense Finance Accounting Service (DFAS) Strategy and Support Office.
• Conducts management studies and works individual projects related to the mission, functions, manpower, administrative operations and processes of the Strategy and Support Headquarters (HQ).
• Utilizes a variety of automated processing software packages such as Microsoft Word, PowerPoint, Excel, etc., to develop, analyze and present statistical data.
• Performs administrative duties to control and provide substantive advice on suspense for staff action/correspondence, maintain records, orders and control of supplies/equipment, and prepare briefings and presentations for Senior Leaders and HQ staff.
• Monitors administrative functions, manpower/personnel requests, work orders, awards and other administrative management services for the Strategy and Support Headquarters.
• For vacancies filled at less than the full performance level of the position, duties will be developmental in nature.

RequirementsConditions of Employment

• Must be a U.S Citizen or National
• Registered for Selective Service (males born after 12-31-1959)
• Suitable for federal employment
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination
• New employees to the Defense Finance and Accounting Service will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov.

QualificationsOne year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade within the federal service, which demonstrates the ability to perform the duties of the position, is required.Specialized Experience for the GS-07 is defined as: assisting office and management personnel by gathering, consolidating, and analyzing various types of information, and utilizing regulations and instructions to answer questions and remedy standard issues identified by organizational leadership or management.Specialized Experience for the GS-09 is defined as: applying knowledge of the rules, procedures, operations, organization, and functions of an organization sufficient to perform all administrative support work of the office of a Senior Leader or department head.

• Examples of Specialized Experience for the GS-09: Managing and scheduling appointments; using office automation software; researching, interpreting and applying clerical and administrative regulations, reviewing correspondence to ensure compliance with regulations, grammar, format and special policies for correspondence are followed; advising action officers in subordinate units on such matters as the application of procedures, correspondence and reporting requirements; maintaining appointment calendars, scheduling conferences/meetings, maintaining files, and making travel arrangements; greeting and interacting with visitors to the Senior Leader.

Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience.EducationGS-07 Substitution of Education for Specialized Experience: One full year of graduate level education or Superior Academic Achievement (http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp) may be substituted to meet the specialized experience requirement. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html).GS-09 Substitution of Education for Specialized Experience: Two full years of progressively higher level graduate education, Master’s or equivalent graduate degree, may be substituted to meet the specialized experience requirement. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html).Equivalent combinations of education and experience may be used to substitute for the specialized experience requirement.Youmust submit proof of education if the position requires education to meet the basic qualification requirements, or if substituting education to meet specialized experience requirements. For additional information on transcripts, visit Applicants must also document education and/or certifications in their resumeOfficial Transcripts: If the position you are applying for has a positive degree requirement or education forms the basis for qualifications (i.e. you would not qualify without the education obtained), you MUST submit transcripts with your application.

• Official transcripts are not required at the time of application outside of what is outlined above; however, official transcripts must be verified PRIOR to appointment.
• An accrediting institution recognized by the U.S. Department of Education must accredit education. Click

to check accreditation. * FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in a conventional U.S. education program. It is your responsibility to provide such evidence when applying or prior to appointment as outlined above.

• Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation upon request. Failure to provide such documentation when requested will result in lost consideration.

For more information regarding evaluation of foreign education for federal employment, please visit theAdditional information

• Moving expenses will notbe paid
• This position is covered by a bargaining unit
• This position is Non-Exempt from the Fair Labor Standards Act
• The Tax Cuts and Jobs Act of 2017 makes certain reimbursements/payments taxable. For information on these changes and the Relocation Income Tax Allowance (RITA), for which some appointees are eligible, click
• A one year probationary period may be required
• Telework availability will be based upon the mission requirements and supervisory determination
• We may use this announcement to fill additional vacancies within 90 days of the closing date.
• Travel requirement is seldom
• This position will be covered by formal training under the DFAS Career Acclimation Program (DCAP). The purpose of this program is to develop well-qualified, well-trained, high potential employees for future positions within DFAS. Promotion is conditional based on performance, successful completion of training, and availability of higher graded work. Participants who do not successfully complete the program may be separated
• Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See
• Males born after 12-31-59 must be registered or be exempt from Selective Service (see

) * Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee and attain a rating of at least 90, you may be entitled to receive special priority selection under the ICTAP. For more information on ICTAP, click here
. NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible * Drug Testing Not Required

• Pay for first time hires to the Federal Government will typically be set at step 1 salary range for their respective grade level.
• The Security Designation will vary and dependent upon position and may require a secret clearance or higher. Employment in this position requires a background investigation which may delay starting date. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed/undisclosed background issues, the employment offer may be withdrawn. Individuals selected are required to obtain/maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment. Failure to maintain eligibility to occupy a sensitive position may result in termination. For more information see the security section of Understanding Vacancy Announcements.
• Criminal History Inquiries- For some positions, criminal history inquiries may not take place before you receive a conditional job offer. Please see

for more information on The Fair Chance to Compete Act, exceptions, and DFAS contact information. * All applicants are encouraged to apply electronically. If you are unable to apply on-line,you may contact 317-212-0454 for assistance.

• For grades below the full performance level, only MSP/PPP eligible candidates who currently occupy a formal training program position will be entitled to exercise their priority preference.

• Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .

Expected salary: $52132 – 82897 per year

Location: Whitehall, OH

Job date: Sun, 26 Jan 2025 00:15:48 GMT

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