Job title: Administrative Assistant – Providence Preparatory Academy
Company: Christian Career
Job description: Administrative Assistant – Providence Preparatory AcademyHead Administrator’s Assistant Job DescriptionPosition OverviewThe Head Administrator’s Assistant provides high-level administrative support to the Head Administrator while also serving as the primary receptionist for the office. This dual role requires managing communications, coordinating schedules, organizing documents, facilitating efficient operations, and creating a welcoming environment for all visitors.Key ResponsibilitiesAdministrative Support
- Manage the Head Administrator’s calendar, including scheduling meetings, appointments, and events
- Screen and prioritize incoming communications (email, phone calls, correspondence)
- Prepare documents, presentations, and reports for meetings and distribution
- Maintain organized filing systems for both digital and physical documents
- Serve as a liaison between the Head Administrator and other departments/staff
- Take minutes during meetings and distribute summaries to relevant parties
- Anticipate administrative needs and proactively resolve issues
- Handle confidential information with appropriate discretion
- Support special projects and initiatives as assigned
Reception Duties
- Greet and welcome visitors in a professional and friendly manner
- Direct visitors to appropriate staff members or meeting locations
- Manage the front desk, including answering and routing incoming calls
- Sign for and distribute incoming mail and packages
- Maintain reception area appearance and organization
- Monitor visitor access and maintain security protocols
- Provide basic information about the organization to visitors
- Assist visitors with signing in and obtaining visitor badges when required
Qualifications
- Bachelor’s degree preferred or equivalent work experience
- 3+ years of administrative support experience, preferably in a similar environment
- Experience in a reception or customer service role
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Professional telephone manner and excellent interpersonal skills
- Proficiency with Microsoft Office Suite and relevant software applications
- Ability to multitask and adapt to changing priorities
Skills & Attributes
- Detail-oriented with strong focus on accuracy
- Warm, welcoming personality with excellent first impression skills
- Professional demeanor and outstanding interpersonal skills
- Ability to work independently with minimal supervision
- Strong decision-making abilities when prioritizing tasks
- Calm under pressure, especially during busy periods
Working Conditions
- Required presence at the reception desk during core business hours
- Occasional evening or weekend hours may be required for special events
- Fast-paced environment requiring flexibility and adaptability
Compensation: $20,000Hours: 7:30-4:30 Monday, Tuesday, ThursdayAbout 6 evening or weekend after hours events over the course of the school year
Expected salary: $15000 – 20000 per year
Location: Wilmington, NC
Job date: Thu, 15 May 2025 05:06:26 GMT
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