Admin Assistant

Job title: Admin Assistant

Company: Innovations Group

Job description: Responsibilities:Ensures all administrative activities are handled effectively and efficientlyRising, Monitor, follow up and update service request from C.R.M through Oracle.Prepares Purchase Requisitions and ensures all purchasing activities are completed within timescales has sufficient back-up documentation.Provide updates on purchase requests and maintains a library database of LPOs and rejected PRs.Sending RFQ and obtain the quotes, submit LPO for management approval in oracle.Receiving invoices, preparing cost sheets and send to management for approval.Record, Distributes, photocopying and scans documents on daily basis.Preparing the petty cash voucher, obtain approval of management and forward to finance.Maintains confidential records and filesTake minutes at meetings, distribute minutes, and follow up for an action.Managing the stationary & pantry inventory and placement of orders as when required.Maintain/Update/administer and coordinate with Team for Mystery Shopper issues for the updating and rectification.Ensures that the overall department files, in both hard and soft copies are always in order and obtains proper document filing system for all the master files in the G-Drive.Maintains and updates the department’s Launch Calendar and Work Program as well as records of all existing reports and creates files on as needed basis.Assisting in Tender’s Packages Evaluation, Tender Memo and obtain proper document filing system for all the master files.Ensures effective and continuous communicationReportsPreparing Monthly Accrual sheet both for Hotels and ResidencesMonthly Utilities ReportPreparing Monthly Budget Monitoring SheetKeep update petty cash flow flowchartsWeekly PR & LPO Monitoring Sheet

Expected salary: 4500 per month

Location: Dubai

Job date: Fri, 07 Feb 2025 04:53:08 GMT

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