Job title: Operations & Facilities Officer
Company: The University of Queensland
Job description: Plan for your future with a generous 17% superannuation allowance
Belong to a vibrant community where your work genuinely makes an impact
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About UQ
As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Access to flexible working arrangements including flexible start/finish times and purchased leave
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
On campus childcare options
Cheap parking (from just $5.75 a day)
About This Opportunity
We are seeking a highly motivated Operations & Facilities Officer to join our world-leading School of Health and Rehabilitation Sciences to support and enable the successful delivery of research and teaching activities within the School.
As the Operations & Facilities Officer, you will coordinate efficient and safe use of the School’s spaces and equipment for use by staff and students. This is achieved through hands on support with room setups including equipment and furniture, and operational activities such as maintaining standard consumable supplies and coordinating maintenance and repairs. This position will work closely with a number of school professional staff to achieve these outcomes, including the Student and Academic Support Unit (SASU) team and the Workplace Health and Safety Coordinator.
This position is ideal for those who are supportive by nature and enjoy communicating with a wide range of people on a daily basis. If you love variety in your workday and being on the move, this role is for you!
Key responsibilities will include:
Liaise with School staff, Property & Facilities, and external contractors regarding work requests for maintenance, facilities and cleaning issues to ensure effective and timely resolution of all outstanding issues.
Under the routine supervision of the School’s Workplace Health and Safety Coordinator (WHSC), support OHS processes such as following up on action points from inspections, audits and risk assessment and implementing any recommendations.
Coordinate management of equipment and stock supplies for teaching, clinics, research, furniture, including ordering and receipting, stock checks and loans where required.
Under routine supervision, coordinate and carry out the School’s room set up needs for teaching, clinics, and research, including furniture and equipment configuration, laundry and hygiene consumables (towels and soap) and waste disposal. This will include manual tasks such as moving and setting up multiples pieces of equipment, furniture and other similar tasks. Tasks are performed across multiple floors and buildings and may require travel between University locations.
Contribute to optimal space management through co-ordination of office setups, moves, well-ordered storage spaces and disposal of items.
Undertake routine equipment maintenance and fault checking and coordinate external repairs where required.
Contribute to the development and implementation of administrative procedures for the smooth and efficient running of the School’s operations, including room setups, store room management, and project-related activities.
Support examination processes through examination room setup and invigilation.
Coordinate management of archiving for the School.
Other operational and facilities tasks to support the school’s functioning, including undertaking stocktakes and other audits as required and any other duties as reasonably directed by your supervisor.
This is a full-time, permanent position commencing ASAP at HEW level 4.
At HEW level 4, the full-time equivalent base salary will be in the range $71,640 – $75,957, plus a generous super allowance of up to 17%. The total FTE package will be up to $83,818 – $88,870 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.
About You
Essential criteria:
Completion of a diploma level qualification with relevant work-related experience or an equivalent combination of relevant experience and /or education/training.
Strong organisational and time management skills with attention to detail and the ability to follow processes, guidelines and policies, including effectiveness in tracking competing demands and establishing routines to achieve all deadlines.
Demonstrated commitment to a high standard of customer service, strong interpersonal skills and an ability to engage effectively, in writing and in person, with internal and external stakeholders.
Demonstrated literacy in using the Microsoft suite of programs to support workplace tasks.
Ability to work within a collaborative team environment with a willingness and ability to perform a wide range of operational tasks, follow general direction, learn new processes and actively apply oneself to mastering all aspects of the role.
Experience of manual handling in the workplace and associated safety procedures with the ability to perform repetitive, manual tasks safely and reliably, and carry out duties which require physical dexterity and concentration.
Experience using a range of mechanical equipment, with good mechanical skills using a variety of tools.
Desirable Criteria:
Knowledge of UQ administrative processes such as the use of Archibus and Unifi.
Relevant experience in the tertiary sector or other large organisation.
Driver’s Licence.
In addition, the following mandatory requirements apply:
Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Mandatory Immunisations: It is a condition of employment for this role that you will be required to provide evidence of immunisation against certain vaccine preventable diseases.
Questions?
For more information about this opportunity, please contact Dr Dion Scott, Principal Scientific Officer, at . For application queries, please contact stating the job reference number (below) in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the ‘About You’ section (2-3 pages)
Resume
Other Information
At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be , , , , or . Accessibility requirements and/or adjustments can be directed to
If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.
Applications close Monday 18 March 2024 at 11.00pm AEST (Job Reference Number: R-36241).
Expected salary: $71640 – 75957 per year
Location: Queensland
Job date: Tue, 05 Mar 2024 03:28:04 GMT
Apply for the job now!