Job title: Director of Before & After School Programs
Company: Bibb County School District
Job description: Job Description:JOB SUMMARYThe director is responsible for planning, developing, implementing, monitoring, and evaluating the Before and After School Programs. The director leads the development of 21st CCLC related grant applications, submits state and federal reports, and prepares and monitors the 21st CCLC budget. Serves on district and department leadership teams, as appropriate.DISTINGUISHING CHARACTERISTICSThis job has supervisory responsibilities.ESSENTIAL JOB FUNCTIONS
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- Establishes and supervises after school learning centers following 21st CCLC grant guidelines to offer supplemental academic supported instruction for struggling students. All programs offer academic enrichment activities and service, STEAM, project-based learning, physical activities, and family engagement activities.
- Establishes and supervises 21st CCLC summer programs, depending on grant and district funding. Summer programs are three to four weeks in length for full days and offer transitional project-based learning opportunities, which support language arts and STEAM activities for elementary and middle school students. Programs for transitioning students to middle and high school may be developed and implemented in the fall each year based on 21st CCLC technical assistance funding and district funding available.
- Establishes and maintains all 21st CCLC after school program working committees necessary for program development, delivery, evaluation, and advocacy. Establishes and maintains strong and effective working relationships with school-based/community-based after school providers. Works with each site coordinator and their school’s ASP Advisory Board.
- Establishes and maintains effective working relationships with community partners to maintain shared collaborative goals in the after-school programs. Maintains clear communication and expectations through the 21st CCLC grant guidelines.
- Develops individual school site plans with the principal and after school program coordinator to include all grant requirements in collaboration with school day staff, community partners, site advisory boards, and businesses. Follows district policy and protocol, establishes partnership agreements and contracts with all community agencies and businesses providing services in the 21st CCLC after school programs. Monitors all program partnership activities and agreements.
- Develops and maintains the 21st CCLC Coordinator Handbook to adhere to all program and district protocols as they relate to a quality program. Responsible for orienting all after school site coordinators to the handbook and updating the information yearly.
- Develops and implements materials and presentations to publicize employment opportunities, creates awareness of 21st CCLC program components/highlights, special events, community resources, spring and winter break activity guides, and other areas related to the 21st CCLC after school programs.
- Hires and evaluates all after school and summer program coordinators with input from the school principal. Hires and evaluates the lead elementary and secondary coordinators and administrative support staff. Provides professional development and support for all after school coordinators, lead coordinators, and administrative support staff.
- Works with the district’s Communications Department to link all after school program updates and news to the community. This includes all social media platform coordination and press releases.
- Works with the district’s Transportation Department to coordinate transportation for the after school and summer learning programs.
- Works with the district’s Nutrition Services Department to coordinate food programs for the after school and summer learning programs.
- Works with the district’s Risk Management and Nursing Services departments to coordinate all necessary safety requirements for all after school and summer learning programs to include all the necessary compliance reports.
- Works with principals of fee-based program sites to develop and maintain programs based on the needs of the school site.
- Works with the principals of middle schools to develop and maintain after school academic support programs at sites not receiving grant funding for this purpose.
- Maintains knowledge and understanding of current laws, rules, and regulations regarding 21st CCLC grant funded programs. Tracks all information needed for federal and state reports including financial information, program enrollment and participation information, program details, and evaluation.
- Prepares and submits all 21st CCLC related grant reports and budget revisions in a timely manner. Monitors all 21st CCLC school site related reports and budget expenditures accordingly.
- Analyzes and manages all purchasing requests from each 21st CCLC site to ensure grant compliance with federal, state, and district guidelines. Responsible for grant compliance and program audits.
- Leads the development of all 21st CCLC grants in collaboration with the grants department. Seeks further pilot program funding through 21st CCLC technical assistance opportunities to support summer programs and transition programs for middle and high school sites.
- Communicates with the district’s third-party external evaluator on a regular basis to facilitate the yearly evaluation timeline including the state and federal reporting requirements. Schedules individual school site observations twice a year including meeting with each site coordinator and principal on follow-up reports, which include recommendations for the quality program improvement process.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
- Bachelor’s degree from an accredited college in administration, education, social work or counseling in a related field. Master’s degree highly desirable.
- Must have ten years of experience in public education, non-profit management or counseling with children and families, part of which six years must have been in supervising and managing supplemental educational programs federally or grant funded.
- Experience working with at-risk youth.
KNOWLEDGE, SKILLS AND ABILITIES
- Demonstrate successful experience in harmoniously working with professional staff, families, and community providers and partners.
- Must have experience in program development, writing and implementation with supplemental instructional and remedial programs.
- Demonstrate excellent communication skills in a persuasive manner, both written and verbal.
- Must be highly organized, detailed orientated with strong time management and a proven ability to prioritize and meet deadlines.
- Must possess excellent interpersonal skills and networking skills with large groups as well as with individuals.
- Must be computer literate including proficiency in Microsoft Office (Word, Excel and Power Point) and Student Information Systems.
- Must have experience in project development, project management, including strong supervisory experience.
- Must have experience and the ability to work with individuals of diverse backgrounds.
- Must possess the capacity to research and plan activities independently as well as with direction.
- Maintain the highest degree of confidentiality in students, staff, families, and management matters. Ability to maintain a high level of poise and professionalism in all circumstances.
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
- Valid driver’s license and insurance coverage on personal vehicle.
Salary/Terms/Benefits:
- 239 day work year
- Salary based on certification and experience; placement on the Adopted Salary Schedule and position supplement(s).
- Excellent benefits package (including health, dental, vision, and life insurance; employee assistance program); annual, personal and sick leave; membership in Teachers’ Retirement System.
APPLICATION REQUIREMENTS
- Complete an online application.
- Submit professional certificates, transcripts, and three (3) professional evaluations and/or reference letters respective to this position.
- Submit a resume and cover letter.
- Incomplete applications may not be considered.
BIBB COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYERThe Bibb County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation so long as the accommodation does not create an undue financial hardship for the district. A complete list of physical demands associated with the position can be obtained from HR.
Expected salary: $125013 per year
Location: Macon, GA
Job date: Thu, 22 May 2025 05:37:12 GMT
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