Job title: EXECUTIVE ASSISTANT NF4
Company: Federal government of the United States
Job description: SummaryMarine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.Overview
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Open & closing dates05/19/2025 to 06/02/2025Salary$85,000 – $95,000 per yearPay scale & gradeNF 04Location1 vacancy in the following location:Quantico, VA 1 vacancyTelework eligibleNoTravel Required25% or less – VariesRelocation expenses reimbursedNoAppointment typePermanentWork scheduleFull-timeServiceCompetitivePromotion potentialNAJob family (Series)Supervisory statusNoSecurity clearanceDrug testNoAnnouncement number73060Control number837236100This job is open toClarification from the agencyOpen to PublicDutiesServes as a member of the Marine and Family Programs (MF) executive staff and advisor to the Director and Chief of Staff, Marine and Family Programs Division. Establishes necessary procedures and techniques to ensure effective administrative processing and support of the Director and Chief of Staff. Provides administrative and logistical support services to the Director and Chief of Staff. Schedules and coordinates visits, meetings, and itineraries. Prepares travel orders and reimbursement vouchers of the Director and Chief of Staff.Follows strict protocol on behalf of and for the Director and Chief of Staff to HQMC elements, high-ranking active duty and retired flag officers, congressional offices, national and international governmental agencies, adjacent commands, high-level civilians, political appointees, Marine Corps Community Services Directors and other offices. Conducts trip planning and attends to logistical coordination to ensure effective and efficient use of resources on behalf of the Director and Chief of Staff. Responsible for time and attendance tracking and reporting for MF executive staff. Establishes and maintains correspondence and project files. As a member of the management team and direct assistant to a SES, handles a wide range of complex and substantial duties.Handles sensitive information that is proprietary, privileged, confidential or otherwise legally exempt from disclosure. Safeguards sensitive information and prevents unauthorized reading, printing, retaining, copying or dissemination of information, messages, or correspondence in accordance with rules and regulations such as those covered by the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DoD Directive 6025.18. Maintains all MF Division databases such as recall rosters, inner office data sheets on both incoming and outgoing personnel, and government travel cards to include administering the Division government travel credit card program. Arranges details for promotion and awards ceremonies in the Division to include location, photographer, reader, presenter, and obtaining completed background information and proposed remarks for the Director on the honoree.Serves as a Staff officer. Attends conferences and meetings. Prepares supporting documentation for presentations and proposals. Designs, implements, and evaluates new administrative policies and standard operating procedures. Effectively communicates orally and in writing to develop methods and procedures for the execution of official correspondence, briefs, action documents, routing sheets, point papers, and slide presentations for use by the Director and Chief of Staff. Reviews, tracks, and consolidates all weekly reports.Provides advice and recommendations to the Director and Chief of Staff on all matters relative to the coordination, integration, and synchronization of MFs organizational events and activities to include providing read-ahead information, point of contact and telephone number. Responsible for the scheduling and tracking of the Director and Chief of Staff’s calendar and coordination of meeting plans up to a year in advance. Uses initiative to screen all appointments before they are scheduled to determine the relative importance thereof, the appropriateness of subject matter, length of time required for the appointment, coordination of other attendees, receipt of background materials required, in a timely fashion, etc. Uses thorough knowledge of program guidance materials, policy orders and directives, and Secretary of the Navy Instructions and regulations to complete work. With Chief of Staff guidance, plans for substitute attendees at high level and other meetings when the Director and/or Chief of Staff are on travel or appointments conflict. Rapidly changes meetings and visits with ever changing priorities and demands of the Director and Chief of Staff’s schedule. Keeps leadership apprised of forthcoming events, status and progress of special studies, programs and assignments. Incumbent coordinates with key civilian and military officials on the Director’s immediate staff as well as other senior staff members throughout HQMC, the DON, and the DoD. Incumbent supplies the Director and Chief of Staff with pertinent material and data for meetings and briefings on highly sensitive and controversial issues.Provides a wide range of liaison services to support administrative aspects for the Division. Schedules activities with representatives from a variety of offices including but not limited to congressional offices, other Armed Services, industry associates, and contractors to ensure there are no schedule conflicts.Performs other related duties as assigned.RequirementsConditions of Employment
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EVALUATIONS:QualificationsBachelor’s degree in business, administration, project management or a related field appropriate to the work of the position and three years of experience in the occupation, or a related field or work area, OR an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above, OR appropriate experience that demonstrates that the applicant has acquired the knowledge, skills, and abilities equivalent to that gained in the above.Skill in managing and analyzing projects and knowledge of administrative or program concepts, policies, and operations. Ability to coordinate effectively with all levels of internal management and external agencies. Detailed knowledge of the organization of the Marine Corps; and familiarity with the organizations of the DON and DoD. Ability to identify and analyze problems and recommend solutions and alternatives. Skill to demonstrate leadership abilities, flexibility, and ability to work in a fast paced, demanding work environment. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation. Excellent verbal and written communication skills. Knowledge of the rules and regulations such as those covered by the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DoD Directive 6025.18.This position has been designated as a position of trust. The incumbent must be eligible for an Access National Agency Check and Inquires (ANACI/ Tier 3) background investigation to satisfy IT Level II designation. Appointment and continued employment is subject to a favorable adjudication of the security investigation.Additional informationGENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.Required Documents:*Education/certification certificate(s), if applicable.*If prior military, DD214 Member CopyThis activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with “TA” stamped in red on front of card.INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT’S DISCRETION WITHOUT FURTHER COMPETITION.ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:
- Stability of Federal Civilian Service
- People with passion for doing work that matters
- Quality of Work Life Balance
- Competitive Pay
- Comprehensive Benefit Packages
- Marine Corps Exchange and Base Facility Privileges
Expected salary: $85000 – 95000 per year
Location: Quantico, VA
Job date: Wed, 21 May 2025 02:35:54 GMT
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