Job title: Assistant Director, Civic Leadership Academy
Company: University of Chicago
Job description: Department Harris Center for Effective GovernmentAbout the Department The Center for Effective Government (CEG), founded in 2019 at the Harris School of Public Policy, is dedicated to advancing democratic institutions and enhancing governmental problem-solving capabilities through rigorous research, critical debate, and public engagement.Job Summary Reporting to the Civic Leadership Academy Program Director, the Assistant Director will work in coordination with staff and faculty of the Center for Effective Government and the Mansueto Institute to lead and support the Civic Leadership Academy. The Assistant Director will provide strategic advice and lead administrative and project support. This role is a perfect fit for an early-career professional who is a strong multi-tasker with excellent communication and organization skills.ResponsibilitiesLead the day-to-day activities for the University of Chicago Civic Leadership Academy (CLA), including leading recruitment, onboarding of the cohort, liaising with faculty, supporting curriculum design, global practicum planning and execution, and serving as the primary point of contact for CLA fellows and alumni.Support the CEG leadership and other colleagues in the day-to-day management of the Center, including finances, development, operations, communications, technological infrastructure, and supervision of student workers.Ensure seamless coordination with Harris Public Policy and other key partners across campus and external partners.Lead execution of all CLA events, providing day-of event production support and planning support.Coordinate meetings for CLA faculty and staff, including reserving space, coordinating across schedules, catering, and providing in-meeting technical or other support.Coordinate travel for CLA leadership, including international and domestic travel arrangements, ground transportation, dining reservations, and international visa applications.Coordinate special projects as directed by CEG and CLA leadership; prepare write-ups for recommendations for operational and administrative problems.Gather and analyze participant data and feedback for CLA.Execute the entry of CLA data into Salesforce, working with team members to ensure maximum utility of the system.Liaise with Harris Public Policy data partners regarding Salesforce and other data projects.Support program-related grant writing by gathering and analyzing data to craft compelling, well-researched proposals and narrative reports, ensuring alignment with funding requirements and organizational goals.Compile research and briefing documents for CEG and CLA leadership and other staff when necessary.May initiate correspondence and other written materials under own signature or for the signature of the CLA and CEG leadership. Triage emails and telephone calls for action. Resolve a combination of routine and complex inquiries.Assist CEG and CLA leadership in proofreading written items, including academic papers, academic and popular book manuscripts, and other written content.Process and record financial documents related to CLA.Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries.Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.Has moderate/high levels of interactions with faculty, researchers and staff for committee work or information.Performs other related work as needed.Minimum QualificationsEducation: Minimum requirements include a college or university degree in related field.Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.Certifications:—Preferred QualificationsExperience:2+ years of Experience in a higher education environment.Knowledge of the University of Chicago’s culture.Knowledge of the Harris School.Technical Knowledge or Skills:Advanced MS Outlook and strong MS Word, Excel, PowerPoint and database skills.Proficiency across social media, website, and mass communications management platforms.Preferred CompetenciesInterpersonal and customer service skills.Skills in working both independently and as a team member.Problem-solving skills and follow-up skills.Communicate effectively, both verbally and in writing and to compose effective and efficient reports and correspondence.Demonstrated ability to review and prioritize work without advance approval.Take initiative and organize and complete projects with minimal supervision.Maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.Presents a courteous, professional image at all times.Communicate effectively, both verbally and written, and to compose effective and efficient reports and correspondence.Working ConditionsWillingness and ability to travel up to 20% of the time to support necessary in-person work with staff and external partners.Willingness and ability to work evenings and some weekends as required.Application DocumentsResume (required)Cover Letter (required)List of References (required)When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.Job Family Administration & ManagementRole Impact Individual ContributorScheduled Weekly Hours 37.5Drug Test Required NoHealth Screen Required NoMotor Vehicle Record Inquiry Required NoPay Rate Type Salary
FLSA Status Exempt
Pay Range $50,150.00 – $65,000.00The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.Benefits Eligible YesThe University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in thePosting StatementThe University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see theJob seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request viaAll offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Expected salary: $50150 – 65000 per year
Location: Chicago, IL
Job date: Fri, 11 Apr 2025 06:05:17 GMT
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Assistant Director, Civic Leadership Academy
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