Job title: ADMINISTRATIVE SPECIALIST NF3
Company: Federal government of the United States
Job description: SummaryMarine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.Overview
- Accepting applications
Open & closing dates02/21/2025 to 03/03/2025Salary$25 – $27 per hourPay scale & gradeNF 03Location1 vacancy in the following location:Telework eligibleNoTravel Required25% or less – VariesRelocation expenses reimbursedNoAppointment typePermanent – RegularWork scheduleFull-timeServiceCompetitivePromotion potentialNAJob family (Series)Supervisory statusNoSecurity clearanceDrug testNoAnnouncement number71986Control number832636200This job is open toClarification from the agencyOpen to PublicDutiesThe incumbent provides direct administrative assistance to executive management within Marine Corps Community Services (MCCS), performing a variety of administrative duties requiring a substantial level of judgment, experience, and discretion as described below.Organize the flow of operational processes in an office environment, establishing status of action on numerous projects and program operations which requires review and interpretation of directives and regulations. Develop internal policies, procedures and work methods affecting administrative management operations. Advise staff on development and implementation of local administrative directives and procedures and ensure compliance by reviewing and revising reports and correspondence for accuracy and format. May be delegated signatory authority for selected administrative matters.Screen calls and visitors, and personally handle majority of requests for information, referring the request to others as appropriate. Compose correspondence, create reports, prepare PowerPoint presentations and other required material in a manner that reflects an excellent grasp of essential written communication skills of clarity, conciseness, completeness, coherence and courtesy, and uses proper formatting free from grammatical and spelling errors. Maintain files, regulations, manuals, and directives up to date. Review incoming correspondence and determine proper action. Review outgoing correspondence and reports to ensure concurrence with established directives. Maintain calendars and schedule appointments and meetings, taking into consideration the workload and current issues of importance for executive management level positions. Handle matters and situations of a confidential and sensitive nature with tact and diplomacy. Performs daily responsibilities independently.May maintain and follow up on scheduling meetings, training, conferences, and personnel issues for management-level employees. Act as liaison among employees in management level positions, Managers, local command POC’s, outside agencies, other commands and other MCCS divisions. Provide training to lower-graded administrative employees as needed.Make arrangements for special events and prepare procurement requests for aerial and static performers for annual Air Shows. Responsible for contract life cycle management from initial requirement to final payment. Balance organizational needs while maintaining a strong working relationship and partnership with the Station Air Show Coordinator and other departments to ensure contractual obligations are met.Provide exceptional customer service, and uphold high service standards using respect, courtesy, professionalism, and teamwork. Take initiative to solve problems quickly but recognizing when to seek assistance to resolve issues. Collaborate in a professional, supportive, and proactive manner.Adhere to safety regulations and standards, and promptly report any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adhere to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.Perform other related duties as assigned.RequirementsConditions of Employment
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EVALUATIONS:QualificationsThree years’ experience providing executive level administrative support that demonstrates a broad knowledge of administrative practices and principles, and demonstrates exemplary time management skills needed to organize and coordinate multiple high visibility projects simultaneously. Must have the ability to identify and anticipate the needs of the MCCS Director and Deputy Director.Must interact seamlessly and with a professional demeanor across a broad range of individuals including MCCS Senior Leaders, Military Leaders, customers, vendors, and co-workers. Experience with military structure, protocols, and operational tempo required. Handle highly sensitive and confidential financial, legal, and institutional information while exercising professionalism and discretion.Must demonstrate an excellent grasp of business oral and written communication skills that include clarity, conciseness, completeness of the information being conveyed, and use proper formatting free from grammatical and spelling errors. Experience with proper naval correspondence rules preferred. Ability to operate a personal computer and associated peripheral equipment and software to include Microsoft Office Suite – Outlook, Word, Excel, and PowerPoint.This is a white-collar position where occasional lifting to 15 lbs. may be required.Additional informationGENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.Required Documents:
*Education/certification certificate(s), if applicable.
*If prior military, DD214 Member CopyThis activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT’S DISCRETION WITHOUT FURTHER COMPETITION.ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:
- Stability of Federal Civilian Service
- People with passion for doing work that matters
- Quality of Work Life Balance
- Competitive Pay
- Comprehensive Benefit Packages
- Marine Corps Exchange and Base Facility Privileges
Expected salary: $25 – 27 per hour
Location: California – Miramar, FL
Job date: Fri, 28 Feb 2025 05:49:02 GMT
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