Job title: Admin Assistant for Dubai
Company: Reap HR
Job description: Job Summary:We are looking to hire an Admin Assistant for a reputable logistic company in Dubai (JEBEL ALI FREE ZONE JAFZA) who will provide administrative and clerical support to the logistics team, ensuring smooth day-to-day operations. This role requires excellent organizational, communication, and multitasking skills to handle diverse tasks related to logistics and supply chain management.Key ResponsibilitiesAdministrative Support:
- Maintain and update filing systems, records, and documentation.
- Draft correspondence, memos, and reports.
- Manage incoming calls and emails, directing them to appropriate team members.
Logistics Coordination:
- Assist in scheduling and coordinating shipments, deliveries, and pickups.
- Maintain shipment logs and update tracking details.
- Communicate with clients and vendors to confirm delivery details.
Data Management:
- Input and maintain data in logistics management software.
- Generate reports on shipment status, delivery timelines, and operational performance.
Inventory Support:
- Monitor inventory levels and prepare purchase orders when needed.
- Coordinate with the warehouse team for stock management and replenishment.
Compliance and Documentation:
- Ensure all shipping documents, invoices, and permits are accurate and up-to-date.
- Maintain compliance with company policies and logistics regulations.
Team Collaboration:
- Work closely with drivers, dispatchers, and the logistics team to resolve operational issues.
- Coordinate meetings, take notes, and distribute minutes.
Qualifications and SkillsEducation:
- Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
Experience:
- Proven experience as an administrative assistant or in a similar role (experience in logistics is a plus).
Technical Skills:
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with logistics or inventory management software (e.g., SAP, Oracle, or WMS).
Soft Skills:
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Problem-solving mindset and attention to detail.
Other:
- Knowledge of logistics processes and documentation.
- Ability to work under pressure and meet tight deadlines.
Work Schedule:9am – 6pm [Working days will be discussed in the interview]Salary:AED4000-AED5000
- Visa
- Medical Insurance
- Transport / travel allowance
Expected salary: 4000 – 5000 per month
Location: Dubai
Job date: Sat, 23 Nov 2024 23:37:08 GMT
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