Job title: Office Admin Cum Receptionists
Company: Reliance HR Consultancy
Job description: About the job Office Admin Cum ReceptionistsJob Posted Date : 22nd July 2024We are Hiring for a Receptionist cum Admin Assistant for our Engineering and Marine Service Client in Dubai .Key Responsibilities:Project Coordination:
\
- Procure required equipment for the company with an emphasis on timely delivery and cost-effectiveness as per requirements in terms of quantity and technical specification.
- Expedite purchase of equipment from international suppliers and coordinate with logistics companies to ensure on-time delivery of materials to clients as per contractual delivery time.
- Develop project plans, timelines, and schedule project activities.
- Review techno-commercial agreements between the company and clients, and the company and suppliers. Verify discrepancies and note requests made by suppliers and clients.
- Prepare LPO (Local Purchase Orders) to suppliers.
- Prepare delivery notes.
- Serve as a point of contact between stakeholders of the project, including clients and suppliers.
- Answer client inquiries, prepare proposals, follow up on the status of proposals until receiving orders.
- Maintain project documentation.
- Coordinate the allocation of resources, including personnel, equipment, and materials.
Human Resources:
- Assist with day-to-day operations of HR functions and duties.
- Provide clerical and administrative support to Human Resources executives.
- Compile and update employee records (hard and soft copies).
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.).
- Coordinate HR projects (meetings, training, surveys, etc.) and take minutes.
- Deal with employee requests regarding human resources issues, rules, and regulations.
- Assist in payroll preparation by providing relevant data (absences, bonuses, leaves, etc.).
- Properly handle complaints and grievance procedures.
- Coordinate communication with candidates and schedule interviews.
- Conduct initial orientation for newly hired employees.
- Maintain a list of employees visas for their timely renewal.
- Calculate payroll.
Administration/Reception:
- Order and manage office stationery and pantry items.
- Scan, photocopy, file, and print.
- Answer phone calls, welcoming callers warmly and screening and directing calls professionally.
- Maintain a tidy and organized office, keeping desks organized and papers in their right places, and performing basic dusting of desks using detergents.
- Monitor the cash in banks.
- Pay utility bills (Etisalat, Du, Dewa).
- Pick up mail from Karama post office whenever required.
- Assist the manager in scheduling, coordinating meetings, appointments, and travel arrangements.
- Maintain a master list of company registrations, certifications, and approvals to process their timely renewal.
Logistics Follow-up and Delivery:
- Assign jobs/shipments to agents/logistics companies as per the required delivery terms.
- Monitor and follow up on shipments and get the ETD & ETA to ensure prompt delivery.
Also basic accounting work will be among the responsibilitiesJob Location -Dubai Maritime CityWorking Hours – 7am to 4pmNo of Working Days – Monday to SaturdaySalary – AED5000 to AED6000 depending upon experience .
Expected salary: 5000 – 6000 per month
Location: Dubai
Job date: Wed, 24 Jul 2024 04:13:17 GMT
Apply for the job now!